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Position Details
Reference Number 39889
Position Title Administration Assistant - CORe Unit
Location The Royal Melbourne Hospital - City & Royal Park Campus
Award Admin Officers [10]
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  • Part Time, Fixed Term position (0.5 EFT) - 12 months
  • Join the Clinical Outcomes Research team (CORe)
  • Varied administration role

The Administrative Assistant is an integral member of the highly productive and rapidly growing Clinical Outcomes Research (CORe) Unit at the Royal Melbourne Hospital. CORe is a research group with primary interest in outcomes research in neurology. It combines statistical and clinical knowledge to conduct impactful and clinically relevant research.

The Role

The position is primarily responsible for coordination of all administrative aspects associated with the group’s research - including administering CORe’s day-to-day agenda, coordinating unit’s activities and diary, maintenance of research output records, academic CVs and preparation of research presentations, publications and funding applications.

Key Accountabilities include but are not limited to:

  • Provide executive support to the Head of CORe (including coordinate activities, help with email and written correspondence, respond to phone calls, organise travel, organise teleconferences)
  • Provide administrative support to the CORe team including event coordination
  • Coordinate meetings of the CORe team (internal and with external partners)
  • Participate at study coordination, data management, attainment of milestones and reporting to internal and external partners 
  • Liaise with internal and external stakeholders, and academic and commercial partners  
  • Prepare written reports to collaborators and sponsors  
  • Maintain and update CORe website
  • Assist with the coordination CORe presence at scientific meetings
  • Assist with the management of CORe finances
  • Manage CORe contracts
  • Coordinate training for CORe staff and associates
  • Liaise with clinical services within and outside Melbourne Health
  • Liaise with the University of Melbourne services, including the Research Office
  • Liaise with Medical Workforce Unit and Human Resources to support registration process, visa approval, travel and accommodation for recruited or visiting staff

About You

The preferred applicant will have:

  • Strong administrative background (preferably in academic environment)
  • Strong interpersonal skills, verbal and written communication skills, including the ability to interact effectively and courteously at all levels
  • Experience in providing administration support to a busy professional office
  • Well developed IT skills including: word processing and PowerPoint, spreadsheets, database management, and internal and external systems
  • Strong attention to detail
  • Ability to recognise the need for and to maintain confidentiality where appropriate
  • Ability to prioritise and work with a number of competing demands
  • Ability to work both autonomously and as a part of a team, and to take initiative when appropriate


  • Previous experience in a scientific or medical institution or similar healthcare environment
  • Knowledge of Melbourne Health’s administrative policies and procedures

Experience in engagement with internal and external stakeholders and developing business strategies is an advantage.

For further details visit the Careers Page and view the full position description.

About Us

The Royal Melbourne is one of Victoria’s largest hospitals providing a comprehensive range of health services including acute, sub-acute, general, and specialist medical services throughout inpatient and community based facilities. We are also a proud part of the world renowned Melbourne Biomedical Precinct, working in collaboration to advance research for continuous improvement of clinical care.


Find out more about The Royal Melbourne Hospital https://www.thermh.org.au. If you have any questions or require more information, connect with us. We look forward to hearing from you.

Melbourne Health is committed to Equal Employment Opportunity, ethical practice, and the principles of Cultural Diversity and social inclusion.

Join us to be the first in Care, Research and Learning

All appointments are made subject to a satisfactory Criminal History Record Check and a Working With Children Check. Successful applicants will be required to provide evidence of an immunisation assessment prior to commencement.

Contact Person Peter Davis
Contact Number 93428447
Alternate Contact Person Tomas Kalincik
Alternate Contact Number
Closing Date 26/05/2018
Position Description
Application Guide click here to view