• Key support role to Divisional Director
• Full-time on-going position, including a day off per month.
• Enjoy salary packaging

The Royal Melbourne is one of Victoria’s largest hospitals providing a comprehensive range of health services including acute, sub-acute, general, and specialist medical services through our inpatient and community based facilities. We are also a proud partner of the world renowned Melbourne Biomedical Precinct, working in collaboration to advance research for continuous improvement of clinical care.

We are seeking an enthusiastic, motivated, professional, and exceptionally organised person to join the Medicine and Community Care team, based in Parkville.  This is a fantastic opportunity to be an integral part of a high performance team, in a fast paced environment.

Melbourne Health is a values based organisation. A career with us is a rewarding experience, offering great prospects for career diversity and professional advancement.

The Personal Assistant supports the Divisional Director of Medicine and Community Care (MCC) / Professor of General Medicine and Aged Care. Ideally, you will have experience working in the health / academic research and/or tertiary sector. 

You will be responsible for a variety of tasks including, but not limited to:

• Supporting the Director in project development and management that reviews and advances the services of the division.
• Liaising and co-ordinating with international and national agencies.
• Providing administrative support to a research team.
• Email management and preparation of documentation and correspondence.
• Typing of minutes and agendas and arranging meetings.
• Incoming and outgoing phone calls.
• Extensive calendar and diary management.
• Organising national and international travel and conference bookings.
• Assisting with covering administration leave cover.

The successful candidate will possess:

• Significant experience in a high level EA /Personal Assistant role establishing and formalizing administrative process
• The demonstrated ability to work within a highly confidential environment
• Excellent interpersonal and communication skills, both written and verbal, including the ability to work co- operatively, and relate/interact effectively at all levels internally and externally to the organisation.
• The ability to work within a complex organisational structure, proof reading, multitasking and managing discrete projects.
• Advanced Microsoft Office skills (Word, Excel, Powerpoint, and Outlook), Graphic applications and Access is desirable as well as experience in Zoom.
• Previous experience working in the health, academic research or tertiary sector an advantage.

For a full understanding of the role, refer to the position description. Please apply by submitting your resume and cover letter responding to the selection criteria listed in the position description. For further details including the full Position Description visit Melbourne Health Careers.

Find out more about The Royal Melbourne Hospital https://www.thermh.org.au. If you have any questions or require more information, connect with us. We look forward to hearing from you.

All appointments are made subject to a satisfactory Criminal History Record Check and where required, a Working With Children Check. Successful applicants will be required to provide evidence of an immunisation assessment prior to commencement

We are a diverse workforce reflecting the community we care for.  We are committed to Equal Employment Opportunity, ethical practice, and the principles of cultural diversity and social inclusion. We welcome applicants from a diverse range of backgrounds and experience, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disabilities, and people who identify as LGBTI.