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Position Details

Reference Number 61033
Position Title Administration Officer
Location Victorian Infectious Diseases Reference Laboratory, Parkville
Award Admin Officers [10]
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Centre Administration Officer


  • Based at the Doherty Institute, Melbourne
  • Full time-Fixed Term opportunity
  • Join the Royal Melbourne Hospital

We are looking for a passionate and dedicated individual to join the World Health Organisation Collaborating Centre for Reference and Research on Influenza (WHOCCRRI), which is part of VIDRL in the role of Centre Administration Officer. This is a Full Time position, working 80 hours per fortnight and is based at The Doherty Institute in Parkville.


Your new role

The primary focus of this position is to support the administration of the Centre and its staff including providing personal assistance to the Director and Deputy Director of the WHOCCRRI.

  • Provide personal assistance to the Director and Deputy Director.
  • Provide general administrative support, and act as primary contact person for the centre.
  • Provide a high level of word processing skills and other illustrative software for presenting scientific data for bi-annual influenza vaccine consultations, conference presentations, meetings and other documents as required.
  • Provide administrative support to the centre's laboratory management system, including but not limited to, data entry, reporting, extraction and compilation of data and ensuring overall efficiency and accuracy.
  • Arrange and manage local, inter-state and international shipping and distribution of laboratory materials, including but not limited to, shipping compliance and regulations, time efficient scheduling and tracking, accuracy and record keeping.
  • Provide assistance with reporting requirements to the Commonwealth and Department of Health, and other related entities.
  • Organise events, workshops, centre retreats, meetings and visits to the centre.

About you

  • Relevant experience (a minimum of 2 years) in a personal or administrative support role in an organisation.
  • Excellent verbal and written communication skills, with attention to detail and experience in editing of presentations and reports.
  • Proficient across the Microsoft Office suite and competent with office-based technologies and other software packages such as Adobe Illustrator or BioRender or equivalent.
  • Previous experience in a medical or research related field, and/or working in a laboratory environment would be advantageous

Benefits of working at the Royal Melbourne Hospital


This is a role where your passion and expertise can come together to create a truly defining career opportunity. It is a unique opportunity to help us transform the future of the RMH and ultimately ensure we continue to deliver world class healthcare.


The RMH stands in solidarity with Aboriginal and Torres Strait Islander people in work and care. We are proud to be a workplace that champions diversity, inclusion and equality for our staff and our community.  Our goal is for our people to feel safe, included and supported so that they can be at their best every single day. We encourage talented people from all backgrounds, abilities and identities to apply to our vacancies, and will consider adjustments to support such applications.




For a confidential discussion please connect via the details below.


All appointments are made subject to a satisfactory Criminal History Record Check.  Successful applicants will be required to provide evidence of an immunisation assessment and COVID 19 vaccination prior to commencement.


Contact Person Katie Milne
Contact Number 93429301
Alternate Contact Person Ian Barr
Alternate Contact Number 93429311
Closing Date 09/12/2021
Position Description
Application Guide click here to view