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Position Details

Reference Number 52537
Position Title Administration Assistant
Location Aged Person's Mental Health Program
Award Admin Officers [10]
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  •  Administration Assistant
  •  Part Time Fixed Term position, 32 hours per fortnight
  • Based at the Aged Persons Mental Health Academic Unit, located at Parkville 

Melbourne Health is one of Victoria’s largest health care services providing a comprehensive range of acute, sub-acute, general, and specialist medical services through inpatient and community based facilities. We are also a proud part of the world renowned Melbourne Biomedical Precinct, working in collaboration to advance research for continuous improvement of clinical care.

We are looking for Part Time Administration Assistant to join our Aged Persons’ Mental Health Team. This is a (Part Time, Fixed Term) position, 32 hours per fortnight, based at the Aged Persons Mental Health Academic Unit, located at Parkville.


Your Opportunity:

  •  The role encompasses a broad range of individual functions that are essential to support the smooth running of the Academic Unit
  •  Provide personal assistance, secretarial and administrative support to the Professor of Psychiatry of Old Age and Academic Unit Director
  •  Diary/calendar management 
  •  Provide administrative support to meetings as required
  •  Support preparation of grant applications, reports and presentations
  •  Conference organising, support and planning
  •  Maintenance of relevant databases

About You:

  •  Understanding of academic environment
  • Highly proficient computer skills (Advanced skills in Microsoft Office)
  •  Excellent communication skills with all levels of staff
  •  Proven effective interpersonal skills and attributes that demonstrate use of initiative
  •  Ability to maintain efficient appointment, reminder and filing systems
  •  Proficient with audio typing
  •  Spreadsheet management
  •  Significant skill and experience in secretarial and clerical capacities
  •  Experience in database and records management and minute taking
  •  Build relationships with key staff members.    


  • Values based organisation offering great prospects for career diversity and professional advancement, including training and research opportunities, and access to mentorship and leadership programs.
  •  Comprehensive Health & Wellbeing Programs including; On-site staff gym, Staff Medical Service, Employee Assistance Program, Peer Support Program - run by our dedicated employees.
  • Salary packaging options available, onsite car parking, close to public transport.



Find out more https://www.thermh.org.au  If you have any questions or require more information, connect with us.  We look forward to hearing from you.


Melbourne Health is committed to Equal Employment Opportunity, ethical practice, and the principles of Cultural Diversity and social inclusion.


All appointments are made subject to a satisfactory Criminal History Record Check and a Working With Children Check. Successful applicants will be required to provide evidence of an immunisation assessment prior to commencement.


We build teams that embrace our values – caring, excellence, integrity, respect, and unity.


Join us to be the first in Care, Research and Learning

Contact Person Kathleen Denney
Contact Number 83872326
Alternate Contact Person Bea Hoy
Alternate Contact Number 928807150
Closing Date 02/04/2020
Position Description
Application Guide click here to view